Direct Mail

January 26, 2016

 

I am thinking about using direct mail to drive prospective customers to my call center or to my website to order my products. Do you have any advice?

 

A.  Direct mail can be an incredibly powerful marketing tool. It can also be a black hole into which you pour money without a return on your investment. Below are five tips to help make sure you are on the right side of the ledger.

 

 

Identify your Mailing List – If you’re going to mail, you must have a list of names and addresses. There are many sources. If you’re offering a credit product, the credit bureaus are an excellent source of names. However, there are rules about the types of offer you must make and the penalties for non-compliance can be severe—know and follow the rules. Beyond that, there are literally hundreds of vertical lists that can be purchased.

 

Test and Learn – Direct mail should be a never ending cycle of testing and learning. Dimensions you’ll want to test include:

 

·       Market Segments – Blindly mailing a list of names is not likely to be fruitful. You’ll want to identify segments of the list that you expect to perform better than others based on the specific offer you are making. When you buy a list, it may lack the data you need to do effective segmentation. There are services such as Epsilon that will allow you to append additional information to the lists you purchase to enable segmentation. For example, you might have name and address, but want to add income or net worth to improve targeting.

 

·       Offers – Test offers that are substantively different. For example, if you reduce the price by 10 percent, does volume increase enough to cover the lost margin? Remember, one offer may be more profitable with a particular segment, while another offer may win in a different segment.

 

·       Creatives – Does a stealth envelop (one where it isn’t possible to tell what is inside) deliver better results than one that highlights the offer on the outside? You should continuously test your current champion against new challengers. The performance of champions will degrade over time. Ultimately, you should have a group of proven winners that you rotate in and out testing new challengers at each step.

 

·       Cadence – How often do you plan to mail? Since you are driving response to a call center, you’ll want to create a relatively smooth volume of calls. Response models can be built that will allow you to predict call volumes based on a particular mail drop strategy. You’ll want to test remail strategies. How long should you wait after you have mailed a non-responder to mail the person again?

 

While testing, choose your sample size carefully. Testing a sample that is very large can be expensive. After all, the fact that you are testing means that performance is unproven. On the other hand, if your sample size is too small, results may not be statistically meaningful. You’ll need to strike a balance.

 

Analyze Results – If you are going to learn from your testing, you’ll need to analyze the results carefully. Make sure you understand the full economics of your testing. It is great to have a high gross response rate, but you’ll need to understand your close rate and the amount of money you make from each closed sale. Consider all of your costs, not just your mail costs. We suggest building a profitability model to ensure that your direct mail program is profitable when all costs are considered.

 

Rollout – Once you have identified segments that are clearly profitable, you’ll want to rollout with the maximum volume you can handle operationally. This is why you need to be sure that you fully understand the economics. You may go from dropping 15,000 pieces of mail in a test cell to rolling out with 1.5 million pieces. If you thought you were going to make 10 cents per piece mailed, but instead you lose 10 cents per piece mailed, the results could be devastating.

 

Work with an Expert – There are many pitfalls. We strongly advise you not to go it alone. Work with someone who knows what to do and what not to do. The money you spend on good advice will be worth every penny. Once you learn the ropes, you may find that there are pieces of the process you will want to take over. There will also likely be parts of the process that you will continue to outsource.

 

In the right industry, a well-managed direct mail program can be very profitable. Unfortunately, a mismanaged rollout can bankrupt your company. The tips above will help you stay on the positive side of the ledger.

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